With hundreds of software programs and applications on your PC, there are only a handful of them that you need to use on a daily basis, and several times every day. Those are the tools that you can't live without for your professional, and occasionally your personal life. Cloudapp is one of those indispensable tools. It is desktop and online software that allows you to capture your screen and annotate it, and it also a very easy solution for creating gifs, recording videos online, and then sharing them with your colleague.
The way we work is not limited by physical location any longer. If you are a freelancer, then most likely you work closely with colleagues in different countries almost every single day. That is why the chat app is a new yet normal way that we communicate these days. The missing link in a chat app, or a professional app used for work, is that we mostly talk through text. Technology forces us to leave behind non-verbal forms of communication such as vocal tone and body language. And they can cause miscommunication when you you need to be sure about the details.
A few lines of chat or very detailed documentation in written text form might be too vague or heavy to understand. So instead of wasting a lot of time on effective communication, you should use the 'show and tell' method to tell your colleague how to do a certain thing correctly.
In order to use this service, you will need to sign up for an account at getcloudapp.com. They offer both free and paid plans. If you are not a heavy user, then the free plan should be sufficient. After you sign into your account you see the web based dashboard where all of your files are stored on the cloud. Cloudapp calls each file that you create a 'drop.' You can create a drop, edit it, and then instantly share it online by sharing a link of each drop that is created automatically by the system.
On the dashboard, your drops are stored in the following categories: Images, Text, Audio, Video, Bookmarks, Other, Favorites, Archives, Trash. It is basic cloud storage that is very similar to how Dropbox works. The major difference is that with Dropbox, you have to use the space on your PC to sync all of your files. However, with Cloudapp, you don't have to use the space on your PC to store your drops. All of your files are stored on the cloud using Cloudapp's storage. If you are a larger company and prefer using a storage service from Amazon S3, Box, or Google cloud storage, then you can definitely do that.
However, Cloudapp cannot replace Dropbox for storage purposes. That is because even though each drop is categorized as I discussed earlier, there is currently no way to create a folder and organize each drop. So it is basically a dashboard of a large pile of files that are collected in one place. Cloudapp was intended to create and share your files and make your communication faster and almost instantly.
Cloudapp has a powerful OCR-based search feature, which comes in very handy when you are searching for an image with text written on it. Its Favorite feature and Archives feature also help to eliminate the awkwardness of your drops and allows you to find what you are looking for very quickly.
However, I still wish they had a folder or tagging system added. That would make it a lot easier to manage the large piles of drops that are constantly created every single day.
In order to take a screenshot, create a gift, and record a video, you will need to download their software onto your PC or Mac. Just follow the instructions and log into your account and then you will be ready to roll. Cloudapp also has a chrome extension to do the work as well but it doesn't have all of the features that the desktop software does. It is optional, so so you don't need to use if if you don't feel like it.
Let's say you want to show your friend how to do a Bicep curl. If you were to explain the process in written format that would put your friend to sleep, right? Instead you can take a screenshot of each step, annotate the pictures, and then send him a gif and video that shows how to do each step correctly. Then boom. That gives him a clear explanation of how to do a Bicep curl. Yes, you could just send a YouTube video to him, but no one will answer his questions. However, with Cloudapp, whenever you send a link to your friend he can comment right there. It is like a mini chat that the two of you can have on the subject that you are currently focused on.
The Bicep curl is just a basic example that I thought of. When you are working, using a visual communication method like Cloudapp can definitely help you waste less time and boost your productivity.
Run the software and choose the 'Draw' option. Then click and drag to select your targeted area. It will take your screenshot. A new Cloudapp window will then pop up and allow you to annotate a photo the way you want it.
There is also a set of simple editing tools that allow you annotate a photo. They include Arrow, Line, Pen, Oval, Rectangle, Pixelate, Text, and Crop. It is very easy to use and similar to the Windows' sniping tool. After you are done annotating, click 'Save'. Your drop will be created and then stored on the Cloudapp server and your link will be automatically created. All you need to do is copy the link and share it with your colleague.
You can also set an expiration for your link. You can either share a link publicly or set a password or provide access to a specific individual as well. You can also embed your photo, gift or video to your website by using HTML code or iframe.
And since Cloudapp is primarily used for professional purpose, they have a great deal of integration with professional apps like Intercom, Asana, Trello, Slack and more.
Run Cloudapp software on your PC. Then click on the 'Video' icon and click and drag to select your targeted area. Next click 'HD' to record a video or click on' GIF' to create a gif. Then click on 'Start' to record your screen. After you are done, click on 'Finish' and then your gif or video will be created and stored on the Cloudapp serve and a link for you to share will be generated.
One drawback of this feature is that you are not able to edit your video. If there was the ability to do some basic video editing with Cloudapp, the software would be almost perfect for me.
I haven't used this feature yet, but it is very useful when you can record yourself using a webcam in a small screen while you are explaining a step by step process to your colleague in the large screen.
In addition to the main features discussed above, Cloudapp has a few more features that it offers.
If any of your work involves communicating online with other people then you should use Cloudapp. So, I guess that almost everyone should use Cloudapp. The main benefit that this application offers is productivity. It will provide you with an effective way to communicate in a short amount of time, that is almost instant. It is a very versatile tool to use in many different situations.
Colleague: If you are a web designer that works on projects with programmers. Cloudapp can be used to report bugs, validate your product design, etc. It is good for staff training also.
Customer: If you are responsible for customer support, Cloudapp can be used to reply to customer questions, for knowledge base purposes, documentation, customer on boarding, etc. Implementing the tool to fit with the appropriate situations can help to cut out a lot of back and forth of long series of emails and support tickets.
Business Partner: As a visual messaging platform, Cloudapp can be used for product demo purposes and to send them to your business partner. Visual media will definitely help them understand your product a lot better than simply a written proposal.
Cloudapp is by far my favorite visual communication tool. It is a type of tool that I didn't even think I needed until I tried to use it myself. The simple reason is that Cloudapp replaces many tools with its single suite of tools for animated communication. There are also some similar tools that can also offer the main features that Cloudapp does: